CONDITIONS REQUIRED FOR THE THE 12th INTERNATIONAL TRT DOCUMENTARY AWARDS 

1.PURPOSE 

The TRT Documentary Awards has been organized to support amateur and professional documentary film-makers; contribute to the development and popularization of the documentary film genre; enable audiences to view several and high quality documentary films from various countries, and in the long term, form the groundwork where worldwide documentary film-makers will meet and exchange their ideas. 
2.ORGANIZATION
The TRT Documentary Awards is organized by the Turkish Radio Television Corporation, the first and only public broadcasting organization of Turkey. 
3.APPLICATIONS FOR THE COMPETITION
The TRT Documentary Awards is open to all documentary film-makers who are eligible to enter the competition. Participation is free of charge. 
4.COMPETITION CATEGORIES
The TRT Documentary Awards is held in two main categories, namely National and International competitions. Participants shall fill in and sign their application forms according to their competition categories. 
Participants are allowed to compete only in one category with the same film. 
4.1.National Category:
The National Competition is held in two sub-categories, namely “Student Films” and “Professional”. Participants shall indicate in their application forms in which category they will compete. 
A film-maker, albeit with different films, shall not compete in both categories at the same time. 
The language of the National Category competition is Turkish. If the documentaries entering the National Competition feature languages other than Turkish, a Turkish-dubbed or subtitled copy shall be submitted to TRT. 
4.1.1.Student Films Category:
The participation in Student Films Category is limited exclusively to those who are students at the production date of the film. The participants shall document their student status at the time of application. 
The length of documentary films that enter the National Competition in the Student Films Category must be a minimum of 15 and a maximum of 60 minutes.
4.1.2. Professional Films Category: 
The length of documentary films that enter the National Competition in the Professional Category must be a minimum of 20 minutes. 
4.2.International Category:
The length of documentary films that enter the International Competition must be a minimum of 25 minutes. 
The language of the International Category Competition is English. If documentary films that enter the International Competition are in languages other than English or feature different languages than English, an English dubbed or subtitled copy shall be submitted to the Competition.
5. TERMS FOR PARTICIPATION
5.1. Documentary films may enter the competition. Works apart from this genre, such as TV programs, promotional films, etc., which do not have any artistic concerns, and films which cannot be evaluated as being within the concept of cinematic art shall not be accepted in the competition. 
5.2 Films which are completely fictional or of the animated genre etc., and have elements of documentary genre in them to support the narrative cannot enter the competition; however, dramatic documentaries and docu-dramas which are entirely documentary films but include fictional, experimental or animated elements in them to support the narrative may enter the competition.
5.3. Documentaries which are produced in compliance with the technical format of TV broadcasting (mxf, mov, mp4 etc., full HD) may enter the competition.   
5.4. Documentaries produced after January 01, 2019 may enter the competition. Documentaries that entered TRT Documentary Awards on previous occasions cannot enter this year's edition of the competition. 
5.5. Documentary films which previously entered national or international competitions, other than TRT Documentary Awards, and received awards can enter this competition. However, this participation shall not constitute an obstacle to transfer of rights stipulated to be transferred to TRT and outlined in Article 10 of this Conditions Required for the Competition.
5.6 Documentaries produced as a “Series” may enter this competition with only one episode that reflects the series as a whole.
5.7 Participants may enter the competition with more than one documentary film in the same category.  
5.8 Documentary film makers participating in the National Category of this competition are required to be Turkish citizens. Film makers who are citizens of the Turkish Republic of Northern Cyprus may also compete in this category.
5.9 Documentary films that do not comply with the current broadcasting laws of the Republic of Turkey and with the European Convention on Transfrontier Television, as well as documentaries that offend any nation, country and religion or spread propaganda, support violence, war, drug use or pornography and praise any form of fanaticism, and contain promotional elements cannot enter the competition. If such films enter the competition, they will not be evaluated. 
5.10 The members of RTÜK (the Supreme Board of Radio and Television of Turkey), the Chairman and members of TRT's Executive Board and Deputy Directors General (as long as they retain their positions at TRT), full or alternate members named to be in the Selection Committee, all TRT employees involved/not involved in the organization of the Competition, their spouses and the companies they own, as well as their first degree relatives cannot enter the competition, and cannot contribute to or support films during their production. In case these terms are found to be violated, concerned films will be excluded from the Competition. If those films have been deemed of any prize, they will be withdrawn. 
5.11 Documentaries produced or co-produced by TRT or produced for TRT cannot enter this competition.  
6.APPLICATIONS6.1. Application and Pre-Selection Process
-  Those who want to enter the competition may acquire the application form on www.trtbelgesel.com, www.trtdoc.com and TRT’s official website www.trt.net.tr and make an online application.  
Those who wish to enter the competition must send all materials and documents listed below for pre-selection, between November 25, 2019 and February 7, 2020 on Friday until 18:00 the latest, which is the application deadline for pre-selection,
In electronic form (with its downloadable link and password via the platforms of vimeo, wetransfer, google drive, sendgb, dropbox... etc.) 
to belgesel@trt.net.tr for the National Category 
to doc@trt.net.tr for the International Category
Or
to TRT’s address below for hand deliveries or mail deliveries 
TRT Genel Müdürlüğü, İç Yapımlar Dairesi Başkanlığı
TRT Belgesel Ödülleri, Turan Güneş Bulvarı 
B Blok Kat: 6   No: 616   06550 Or-An Çankaya – ANKARA / TÜRKİYE
Applications made or mailed after February 7, 2020 will be disregarded.  
 
Materials and documents required for the pre-selection stage are as follows:
-Signed application form (The signatory is responsible for the accuracy of the information given in the application form. The signatory shall bear all legal responsibilities arising from the information. By signing the application form, applicants are deemed to have accepted the Conditions Required for the Competition)
-Student Certificate for those who submit their applications for the Student Films Category in the National Competition
- A file containing a Turkish-dubbed or subtitled copy for the National Competition and English-dubbed or subtitled for the International Competition (recorded on a DVD or a portable memory in a format suitable for TV broadcasting such as mxf, mov, avi, mpeg2, mp4 or any other format playable on a standard computer or on an electronic platform that allows downloads)
The pre-selection results will be announced on April 6, 2020.
6.2 The Competition 
Documentaries that enter the shortlist will submit the following materials;6.2.1 For the National Competition:
One full HD copy of the Turkish-dubbed documentary (a Turkish-subtitled copy of films that are not Turkish dubbed) recorded into a Portable Memory or a HD Cam cassette, with mov/mxf extension (a full HD and English-subtitled copy of films that compete in the National Professional Category)
Turkish Dialogue Text 
Synopsis of the film,
A trailer of the film (preferably 30 to 60 seconds),
At least two stills from scenes of the documentary (at least in 300 dpi resolution, in JPEG or TIFF format),
A photo of the applicant (at least in 300 dpi resolution, in JPEG or TIFF format),
A short autobiography / filmography of the applicant,
Promotional Materials (Poster, Brochure etc.) ;
6.2.2 For the International Competition:
One Full HD and English-dubbed or subtitled copy of the documentary, recorded into a Portable Memory or a HD Cam cassette, with mov/mxf format
English Dialogue Text,
A synopsis of the film,
A trailer of the film (preferably 30 to 60 seconds), 
At least two stills from scenes of the documentary (at least in 300 dpi resolution, in JPEG or TIFF format),
A photo of the applicant (at least in 300 dpi resolution, in JPEG or TIFF format),
A short autobiography / filmography of the applicant 
Promotional Materials (Poster, Brochure etc.)  
The above listed materials must be delivered by hand to the above mentioned address of the Organization and Executive Committee or sent by mail, or if they are uploaded on a website, its http link and download code must be sent to the relevant persons, by April 13, 2020 at the latest. 
Submitted copies shall not include commercial breaks. 
The finalists are required to deliver the original copy of The Agreement Form, which is to be signed by the owner/s or the representatives of the Film, to the Organization and Executive Committee, before the Selection Committee begins its final work. The said form shall be given to the finalists by TRT afterwards. 
7.EVALUATION
7.1 Pre-Selection Committee And How It Works
7.1.1 The Pre-Selection Committee consists of at least 5 (five) persons. The committee members are; a representative from the Turkish Ministry of Culture and Tourism, a representative from a Professional Association, academics, sector and  TRT representatives. Upon the approval of the Organization and Executive Committee, the Pre-Selection Committee may increase the number of Committee Members that would break down applications into categories and evaluate them. 
7.1.2 The Pre-Selection Committee shall evaluate and screen the documentaries submitted for the competition, in terms of their compliance with the Conditions, technical and aesthetic aspects, creativity and category selection. 
7.1.3 The Pre-Selection Committee submits its reasoned decisions to the Organization and Executive Committee in written and signed form.
7.1.4 The Organization and Executive Committee has the right to leave out from its evaluation process applications with missing documents or materials.
7.2 Selection Committees and How They Work
7.2.1 Selection Committees are composed of at least 5 members in each of the 3 competition categories, namely the National Student Category, the National Professional Category and the International Category. Members of the Selection Committees are named by the Organization and Executive Committee of the TRT International Documentary Awards, from among film makers from various countries, academics who are involved in cinema, film critics, members of the associations on the cinematic art, broadcasters, organizers of film festivals and various individuals, who have expertise in different fields but also have an esteemed place in society with regard to their views on cinema.
7.2.2 Individuals who have contributed to making of the documentary films that have entered the competition cannot be a member of the Selection Committees. 
7.2.3 The Organization and Executive Committee of the TRT International Documentary Awards shall assign to the Selection Committee, an observer who does not have the right to vote. The observer may contribute to the solution of problems that might arise with regard to method to be used in the process. 
7.2.4 Before viewing the films, Selection Committees will hold their first meeting with one assigned member from the Organization and Executive Committee. At this meeting, necessary information shall be presented regarding the TRT International Documentary Awards. Selection Committees will then select their President from among their members and establish their method of work during the process. 
7.2.5 Selection Committee members are obliged to view all films. 
7.2.6 Selection Committees shall make their decisions for awards in consideration of the creativity and artistic qualifications of the films. 
7.2.7 Selection Committees make their decisions regarding the awards, considering the creativity and artistic qualities of the films.
7.2.8 Working language of the Selection Committees is Turkish in the National Category, and English in the International Category.
7.2.9 Committee Members, including the President of the Selection Committee, have only one vote each. 
7.2.10 Selection Committees shall determine the films to be awarded in all categories from among the films that were deemed eligible to enter the competition. Selection Committees are not obliged to give an award if they conclude that submitted films are not qualified enough to win awards. Should two films be deemed worthy of one award, the said award will be shared between two films. The awards may be presented on behalf of institutions that contribute to TRT Documentary Awards.
7.2.11 Selection Committees shall submit their signed and reasoned decisions in writing to the Organization and Executive Committee of the TRT International Documentary Awards, prior to the date of the announcement of the results. 
8.ANNOUNCEMENT OF THE RESULTS
The results shall be announced officially in an Award Ceremony on Monday, June 8, 2020. 
9.AWARDS
9.1 The awards in the national and international categories are as follows:
9.1.1 National Competition:
a)Student Films Category:
Best Documentary Award: 25.000 ₺ (Twenty five thousand Turkish Liras)
Special Prize             : 20.000 ₺ (Twenty thousand Turkish Liras)
Special Prize             : 15.000 ₺ (Fifteen thousand Turkish Liras)
b)Professional Category:
Best Documentary Award : 50.000 ₺ (Fifty thousand Turkish Liras)
Special Prize              : 40.000 ₺ (Forty thousand Turkish Liras)
Special Prize              : 30.000 ₺ (Thirty thousand Turkish Liras)
9.1.2 International Competition:
Best Documentary Award : 10.000 € (Ten thousand Euros)
Special Prize              : 7.500 € (Seven thousand five hundred Euros)
Special Prize              : 5.000 € (Five thousand Euros)
9.2 Selection Committees cannot give any kind or number of awards that are not specified in the Conditions. However, if an individual, an association or an institution wishes to give an additional special award, aside from the existing award categories in the TRT Documentary Awards, then they shall submit an application to the Organization and Executive Committee of the TRT Documentary Awards during the same year the competition is to be held. The Organization and Executive Committee shall evaluate the application and convey the final decision Selection Committees.  
9.3 The individuals, associations or institutions that make an application for such an additional award shall inform the Organization and Executive Committee about the purpose of the additional awards and the final decision is taken by the Organization and Executive Committee. 
9.4 If TRT had acquired broadcasting rights of a film participating in the competition before the results are announced and the said film wins an award,  the differences in sum between the prize amount and the License Fee, determined by the TRT Purchase Agreement, shall be awarded to the applicant. No additional payment will be made if the amount indicated in the Purchase Agreement is higher than the amount of the Prize. 
10.RIGHTS
10.1 The below-mentioned rights of the documentaries awarded in the National Category will be transferred exclusively to TRT for 2 (two) years and with unlimited runs, with full authority and a sub-license for Turkey. Licence period starts from the date when the prize amount is transferred to the account of the right holder(s) as specified in Article 11, following the signing of the Financial Rights Transfer Contract (See Article 11) with TRT.
Rights transferred: 
- The right of broadcasting on the Internet TV, IPTV, Podcasting including new media,
- the right of all types of broadcasting namely free TV, encrypted TV streams, pay TV streams etc., that shall be carried out by satellite and terrestrial broadcasting;
TRT can exercise the aforementioned rights of reproduction and distribution as well as broadcasting rights on all TRT channels and all of its other mediums including all TRT satellite TV channels, in Turkish and in other languages, in the form of dubbed or subtitled. 
10.2 The below-mentioned rights of the documentaries awarded in the International Category shall exclusively be transferred to TRT on the condition that they are dubbed in the Turkish language, for 1 (one) year and with unlimited runs, with full authority and a sub license. License period starts from the date when the prize amount is transferred to the account of the right holder(s) as specified in Article 11, following the signing of the Financial Rights Transfer Contract (See Article 11) with TRT.
Rights transferred:
- The right of broadcasting on the Internet TV, IPTV, Podcasting and new media
- the right of all types of broadcasting namely Free TV, encoded TV, Pay TV etc.,  that shall be  carried out by satellite and terrestrial broadcasting.
This right includes broadcasts from TRT's own satellite TV channels during the license period. 
10.3 Applicants shall agree, acknowledge and pledge that their Film is original; that they do not violate copyrights or other rights of third parties; that they obtained necessary permission from the author and the associated copyright holders for other work used in the documentary; that they, should they win an award, are entitled to transfer these rights to TRT and agree that TRT shall be exempt from claims that arise from the use of these rights by TRT; that they are the addressee of any kinds of compensations and other penal sanctions that will be demanded by persons included in their film or they employed; that they will not sell, transfer or grant the film to other institutions or persons except to TRT during the license period. 
10.4 Applicants, if their Film is awarded, shall submit necessary documents proving that they have transferred the said rights to TRT from the Film’s Director, Dialogue Writer, Musical Score Composer and, if there is any, from Scriptwriter, or if these rights were transferred to another individual, association or institution, applicants are required to obtain them and submit original copies of these documents to TRT as well as other materials/documents required by TRT for broadcastin purposes. If the Director of the Film is the applicant himself/herself, then they are required to submit the aforementioned documents indicating that the rights have been transferred from the Film’s Dialog Writer, Musical Score Composer and, if there is any, from the Scriptwriter or from another individual, association or institution, in case these entities hold the rights. 
10.5 As for the documentaries that have been awarded, including the special award and additional awards, there shall be no cost for the use of the right that has been transferred to TRT. 
10.6 Should their Film be awarded, applicants will submit to TRT (if they have not delivered previously), a broadcast-ready copy of their Film, which will include musical effects track and audio track recorded on different channels (with intro tracks), bearing the technical specifications required by TRT, along with the text and promotional materials of the Film.
11.THE SUM OF THE AWARDS
After the statutory deductions, the amount of the awards will be paid by TRT within 1 (one) month following the signing of the Financial Rights Transfer Contract by both Parties and the submission of the documents and required materials regarding the award-winning film, which are specified in Article 10 of this regulation and agreed to by the owner of the Film. If the applicant has transferred the rights, which are required to be granted to TRT under the terms and conditions of this document, to an individual or an establishment, the amount of the award will be paid in the following terms: after the statutory deductions, 50% of the award sum will be paid to the applicant and the remaining 50% to the individual or the establishment who holds the rights. The documents and materials requested by TRT must be delivered in 6 (six months) at the latest from the date of the official announcement of the results. Should the applicant fail to meet the commitments and provide invalid information on the application form or should TRT determine that there are violations of the provisions in this document, payment shall not be made. However, if payment has already been made, the amount of the award shall be returned to TRT with interest. The applicant shall accept and undertake this provision. 
12.GENERAL CONDITIONS 
12.1 Applications who do not meet requirements may be eliminated by the Organization and Executive Committee, the Pre-Selection Committee or by the Selection Committee of the TRT Documentary Awards.  
12.2 Co-productions are considered eligible to enter the competition on behalf of the association that submits them. The applicant guarantees that other co-producers accept this participation. 
12.3 The co-producers must be indicated in the application form. 
12.4 Shipment and custom clearance fees, freight charges and insurance costs stemming from the competition will be borne by the participant. 
12.5 The Organization and Executive Committee of TRT Documentary Awards may hold public screenings for all or some of the documentaries in different languages, which have entered the competition and passed pre-selection process, in cities and theatres both at home and abroad, for cultural purposes. 
12.6 Reproduction and distribution rights of the award winning documentaries in DVD format, shall be transferred non-exclusively to TRT to be used during the License Period, upon permission by the owner/s of the Film. TRT may reproduce and distribute free of charge and for cultural purposes, a DVD set including the copies of the documentaries, awarded in the competition. This does not prevent owners of the participating documentaries from using the reproduction and distribution rights of the Film in DVD format for commercial purposes. TRT may also distribute, for promotional purposes, a DVD press kit including the demos of the award winning documentaries and/or a catalogue including promotional materials of the finalist Films that have passed the pre-selection stage.
12.7 Documentary materials submitted by applicants to TRT for pre-selection stage shall not be returned. Copies of the documentaries that passed the pre-selection, except for copies of the awarded documentaries, will be returned to the address on the application form with costs to be covered by TRT, provided that such a request is indicated in the application form. 
12.8 TRT shall have the right to publish and broadcast a maximum of 3 (three) minute excerpts of documentaries that participated in the competition, on its own TV channels, its mediums and on other Turkish TV channels or mediums to promote the competition. 
12.9 All kinds of visual materials submitted to TRT for the competition, may be used free of charge in all other media including the printed media and the internet for promotional purposes. 
12.10 Streaming of documentary films awarded in the competition shall be subject to relevant broadcasting regulations of TRT. 
12.11 The application form of the competition is signed by the owner and/or the Director/s of the documentary film.
12.12 Provisions written in this document are in Turkish and have been translated into English. In case of differences in the interpretation and implementation ıf the provisions, the Turkish version will prevail.
12.13 TRT is entitled to decide whether to make an evaluation, should other matters not mentioned in this regulation, arise and if participation does not reach the desired level.
12.14 TRT has the right to make any changes to the provisions.  
12.15 Applicants in this competition are considered to have accepted these terms and conditions.